EHLTF Games Rules and Regulations - Part 3

In accordance with the decisions of the EHLTF General Assembly held in Växjö, Sweden on July 2nd 2010, the following items will be added to the existing Rules and Regulations of the EHLTF Games:

Part 3 Internal Rules and Regulations

Administration Subject to the matters set out below the Federation and its property shall be administered and managed in accordance with its Statutes. Core Principles The committee have decided to adopt the existing set of rules within Europe which are included within the Patients Charter – Aricle 35 of the European Charter of Patienst Rights. The 14 points meet the criteria we were trying to address. It was agreed we would adopt these as part of our Regulations. ( Membership Payment of Fees With reference to Articles 4 and 16 of the Statues, where a country (Provisional Member) has met the minimum requirements for membership and been approved by the General Assembly the Committee may agree that the membership fee is waived and at its discretion a lower fee is payable. This will be reviewed each year and the Committee will determine the future level of fees payable. Electronic Voting If a situation arises where the Committee feels that it is essential that it seeks the immediate advice of Members the use of email voting may be applied. Where this occurs the Secretary will only send an email to the chairman of each National Association that is allowed to vote. The email will contain the precise details of the item to be considered. The email will also include a security word which will be required to be sent with the response. Each National Association will have its own security word to ensure privacy of the vote cast. Only the Secretary will know the result of each National Association’s decision and will only report the total votes for and against to the Committee. This method of communication will only be used as a last resort and the result of any vote made in this way will be notified to the Members at the next possible General Assembly meeting. Elections to the Management Committee Article 13 states that ‘When there is more than one candidate for a vacant position the election takes places by the use of ballots’. At the Assembly members shall be given a voting form with the names of all the candidates together with copies of their individual CV’s. The members shall vote in secret by indicating their choice by placing a mark against that candidate’s name. They shall then fold the voting form to prevent anyone seeing who they have voted for. The folded ballot papers will then be collected by a Managing Committee Officer who will be responsible for validating the forms, totalling the votes cast and notifying the Chairman of the results. Sub-committees The Committee may appoint one or more sub-committees for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the Committee would be more conveniently undertaken or carried out by a sub-committee. At least one person from the Committee shall be included in any such sub-committee. All acts and proceedings of any sub-committee shall be fully and promptly reported to the Chairman and the Committee

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